How to Add Flights to Google Calendar


Organizing travel plans can be a hassle, but Google Calendar offers a streamlined solution. Adding your flight details to Google Calendar not only keeps your itinerary at your fingertips but also integrates seamlessly with your digital life. Whether you’re a frequent flyer or planning a one-off trip, this guide will show you how to add flights to your Google Calendar, both automatically and manually, and even share them with others.

How to Add Flights to Google Calendar (Automatically)

Google Calendar can automatically add flight details from your Gmail account, making the process effortless. Here’s how:

  1. Enable Automatic Flight Additions: Go to Google Calendar settings, select ‘Events from Gmail’, and enable the option to automatically add events from Gmail to your calendar.
  2. Check Your Gmail Account: Ensure that your flight confirmation emails are sent to the Gmail account linked with your Google Calendar.
  3. Sync Across Devices: Once set up, your flight details will automatically appear in your Google Calendar across all synced devices.

How to Add Flights to Google Calendar (Step by Step)

If you prefer to add flight details manually or don’t use Gmail for flight confirmations, follow these steps:

  1. Open Google Calendar: Access Google Calendar on your device or web browser.
  2. Create a New Event: Click the “+” button and select “Add Event”.
  3. Enter Flight Details: Fill in the details like date, time, airline, flight number, and any additional notes.
  4. Set Reminders: Choose notification preferences for timely alerts about your flight.
  5. Save the Event: Your manually added flight details are now in your Google Calendar.

How to Share Your Flights in Google Calendar with Others

Sharing your flight details with family, friends, or colleagues is simple:

  1. Access Calendar Settings for Sharing: Click on the three dots in the top right-hand corner of Google Calendar and select ‘Settings and Sharing’.
  2. Add Email Addresses for Sharing: In the settings page, add the email addresses of the people you want to share your calendar with.
  3. Set Access Levels: Determine whether they can edit events, add events, or just view them.
  4. Choose to Share Entire Calendar or Specific Events: Decide whether to share your entire calendar or just specific events like your flight.
  5. Save and Share: After setting your preferences, hit ‘Save’. The invited individuals will then have access to the calendar or event as per the permissions you’ve set.


  1. How do I automatically add flights to my Gmail calendar?
    • Enable the ‘Events from Gmail’ option in your Google Calendar settings.
  2. How do I add flight time to Google Calendar?
    • Manually create an event and enter the flight time and details.
  3. How do I link my flight schedule Pro to Google Calendar?
    • Use the sync feature in Flight Schedule Pro to connect with Google Calendar.
  4. How do I add a ticket from Gmail to my Google Calendar?
    • Ensure your flight confirmation email is in Gmail, and it will automatically sync if you have enabled the ‘Events from Gmail’ feature.


In conclusion, Google Calendar serves as an invaluable tool for managing your travel plans. Whether you opt for the convenience of automatic flight additions via Gmail or prefer the control of manually entering your flight details, Google Calendar simplifies the process, ensuring that your travel information is always organized and accessible. Additionally, the ability to share your flight details with others enhances coordination and peace of mind for both you and your travel companions. By utilizing these features, you can transform Google Calendar into your personal travel assistant, keeping you informed and prepared for your upcoming journeys.

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