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How to Make a Calendar in Google Sheets

Creating a calendar in Google Sheets is a straightforward process that can significantly enhance your time management and project planning. With a few simple steps, you can have a fully functional and customizable calendar at your fingertips. This guide will walk you through the process, ensuring that even beginners can easily follow along.


Google Sheets, a versatile tool in the Google Workspace, offers a flexible way to create calendars. Whether you’re planning your work schedule, tracking important dates, or organizing personal events, Google Sheets provides an accessible platform to create a calendar tailored to your needs. Let’s dive into the steps to create your own calendar in Google Sheets, ensuring you have a powerful tool for time management and organization.

How to Create a Calendar in Google Sheets

1. Start with a Blank Spreadsheet

  • Open Google Sheets and select a blank spreadsheet. This will be your canvas for the calendar.

2. Set Up the Days and Weeks

  • In the first row, enter the days of the week.
  • Adjust the column widths to ensure each day is clearly visible.

3. Input Dates Manually or Use Formulas

  • You can manually enter dates or use simple formulas to auto-populate them.
  • For instance, type the first date and drag the fill handle across the row to automatically fill the subsequent dates.

4. Customize Your Calendar

  • Change the color of cells to differentiate weekends and weekdays.
  • Merge cells to mark special events or holidays.
  • Use conditional formatting to highlight key dates.

5. Add Additional Months

  • Simply copy the first month’s template and adjust the dates for subsequent months.
  • This creates a consistent look across your calendar.

How to Insert a Calendar in Google Sheets (Templates)

1. Find and Select a Calendar Template

Google Sheets provides a variety of calendar templates, easily accessible in the Template Gallery on the Google Sheets homepage. These templates range from monthly to yearly layouts, catering to different planning needs. Additionally, Smartsheet offers an extensive selection of Google Sheets calendar templates. Browse through these options and select a template that aligns with your requirements. Once chosen, you can customize the template to fit your specific needs.

2. Customize Your Template

  • Once you’ve selected a template, customize it by changing colors, adding columns, or modifying the date range.
  • You can also add your events, reminders, and notes directly into the calendar.

3. Save and Share

  • After customizing, save your calendar. It’s now ready to use and can be shared with others for collaboration.

Why Use Google Sheets for Your Calendar?

Google Sheets is not just a spreadsheet tool; it’s a versatile platform that offers several advantages for calendar management. Here’s why you should consider using Google Sheets for your calendar needs:

  • Accessibility and Convenience: Access your calendar from any device, anywhere.
  • Customization and Flexibility: Tailor your calendar to your specific needs with various formatting options.
  • Integration with Google Workspace: Seamlessly interact with other tools like Google Drive and Docs.
  • Collaboration and Sharing Features: Easily share your calendar and collaborate in real-time.
  • Data Insights and Analysis: Utilize your calendar data for deeper insights and analysis.
  • Cost-Effective Solution: A free tool available to anyone with a Google account.
  • Easy to Learn and Use: User-friendly and ideal for anyone, regardless of technical proficiency.
  • Regular Updates and Improvements: Continuous enhancements to functionality and user experience.


Creating a calendar in Google Sheets is an easy and effective way to keep track of your important dates and tasks. With the flexibility and customization that Google Sheets offers, you can design a calendar that perfectly suits your personal or professional needs. Remember, a well-organized calendar is key to effective time management and productivity.

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