Reconcile and Undo Reconciliation in QuickBooks Online

Managing your finances is a crucial aspect of running a business, and one of the essential tasks is reconciling your accounts. Reconciliation in QuickBooks Online ensures that your business’s financial records are accurate and up-to-date. In this guide, we’ll walk you through the steps to reconcile and undo reconciliation in QuickBooks Online.

Why Reconciliation is Important

Reconciliation is the process of matching transactions recorded in QuickBooks Online with your bank and credit card statements. This practice is essential for several reasons:

  • It helps in detecting errors and discrepancies.
  • It aids in identifying fraudulent activities.
  • It ensures that your financial statements are accurate.

How to Reconcile in QuickBooks Online

Step 1: Access the Reconciliation Page
To start the reconciliation process, click on the Gear icon at the top right corner of your QuickBooks Online dashboard. Under ‘Tools,’ select ‘Reconcile.’
Step 2: Choose Your Account
From the ‘Accounts’ drop-down menu, select the bank account you wish to reconcile.
Step 3: Enter Statement Details
In the reconciliation window, you’ll see fields for the ‘Beginning balance,’ ‘Ending balance,’ and ‘Ending date.’ Enter these details as they appear on your bank statement.
Step 4: Match and Clear Transactions
QuickBooks Online will display a list of transactions. Match these with the ones on your bank statement and mark them as cleared.
Step 5: Complete the Reconciliation
Once the ‘Difference’ field shows zero, your reconciliation is complete. Click ‘Save/Finish.’

How to Undo Reconciliation in QuickBooks Online

Step 1: Navigate to the Reconciliation Report
To undo a reconciliation, go to ‘Accounting’ in the left panel and select ‘Reconcile.’ Then, click on ‘History by Account.’
Step 2: Select the Account and Statement
Choose the account and statement you wish to undo and click ‘View Report.’
Step 3: Unreconcile Transactions
In the report, you’ll see a list of reconciled transactions. To unreconcile, click on the transaction to change its status from ‘R’ (Reconciled) to ‘C’ (Cleared) or blank.
Step 4: Confirm and Save
After you’ve changed the status of all transactions you wish to unreconcile, save your changes.

Where to Find Help

If you encounter any issues while reconciling or undoing reconciliation, QuickBooks Online offers extensive support resources. You can visit their support page for more information.


Can I undo a reconciliation in QuickBooks Online?
Yes, QuickBooks Online allows you to undo a reconciliation. You can do this by navigating to the reconciliation report and changing the status of the transactions.
How do I reconcile a bank reconciliation in QuickBooks Online?
To reconcile a bank account in QuickBooks Online, go to the Gear icon, select ‘Reconcile,’ choose your account, and follow the on-screen instructions.

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