How to Annotate on Zoom: A Step-by-Step Guide

Zoom is a powerful video conferencing tool that has become increasingly popular in recent years. One of its many useful features is the ability to annotate on shared screens or virtual whiteboards. In this blog, we’ll show you how to annotate on Zoom and take advantage of this handy feature.

Step 1: Share Your Screen

The first step is to share your screen. click on the “Share Screen” button from the meeting toolbar. You can then choose which part of your screen you want to share with other participants.

In some cases, you may need to request sharing permissions from the meeting host.

Step 3: Click Annotate on the floating menu

Once you have your shared screen, you can start annotating by clicking on the “Annotate” button located on the newly shown floating menu.

This will bring up a range of annotation tools that you can use to highlight key points or draw attention to specific parts of your presentation.

Step 4: Choose Your Annotation Tool

You can now annotate on your Zoom meeting using a variety of tools. These tools include:

  1. Draw: Create lines, arrows, and shapes
  2. Eraser: Remove annotations
  3. Text: Add text
  4. Spotlight: Show your cursor to the people in the meeting
  5. Format: Change formatting options such as font or color
  6. Stamp: “Stamp” certain shapes such as arrows and checkmarks with a single click

Step 5: Save or Clear Annotations

After you’re finished annotating, you can choose to save or clear your annotations. To save your annotations, click the “Save” button in the Zoom toolbar. You can save annotations as PNG or PDF. To clear your annotations, click the “Clear” button.

Step 6: Stop Annotation

When you’re finished annotating, click the “Stop Annotating” button in the Zoom toolbar. This will disable the annotation tools and allow you to continue your meeting.


In conclusion, annotating on Zoom is a useful feature that can enhance collaboration and communication during video conferences. By following these simple steps, you can easily annotate on shared screens or virtual whiteboards and take advantage of this helpful feature. So next time you’re in a Zoom meeting, try out annotation and see how it can improve your experience!

Related Questions

Can you Annotate on free Zoom?

Yes, annotating is available on all Zoom plans, including the free version.

How do you write on a whiteboard in Zoom meeting?

To write on Zoom’s whiteboard feature, find your meeting toolbar and go to Share Screen > Whiteboard > Share > Whiteboard.

On your meeting screen, click Share Screen on the meeting toolbar. A pop-up window will show up with various options, choose Whiteboard and click Share. The shared screen whiteboard will now show up along with the annotation tool to for drawing, writing, stamping, etc. To write on the Zoom Whiteboard, use the Text option on the annotation toolbar. After you’ve edited your whiteboard, you can hide the annotation toolbar by clicking Whiteboard on the floating menu.

How to give Zoom participants permission to Share Screen?

On your meeting toolbar, click the arrow up button beside Share Screen. From there, click Advanced Sharing Options and under “Who can share?”, tick All participants.

How to give Zoom participants permission to Annotate on Whiteboard?

On your meeting toolbar, click the arrow up button beside Whiteboards. From the small pop-up window, under “Who can share?”, tick All participants.

How to annotate on Zoom iOS and iPadOS?

To annotate on Zoom iOS and iPadOS, start by clicking Whiteboard on your meeting toolbar. From there, you can choose to create a new Whiteboard, select a pre-existing one, or choose a pre-made template. You will be asked whether you prefer to have your whiteboard in collaboration or presentation mode along with permission access from the participants. Once you’re done choosing, click Open Board.

You should now be on the Whiteboard screen (note that participants can now see your entire screen). From there, tap the big “+” button in the lower left corner. You will be presented with a myriad of annotation tools such as Pen, Shape, Line, etc.

Note that, depending on what device you’re using, there will be some tools that are only available on iPad. For more information regarding the tools available for iPhone or iPad, you can head over to Zoom’s support page.

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