How to Set Working Hours in Google Calendar

Managing your time effectively is crucial in today’s fast-paced world. Google Calendar offers a streamlined way to set working hours, ensuring your colleagues know when you’re available. This guide will walk you through the process of setting and managing your working hours in Google Calendar.

How to Set Working Hours in Google Calendar

Setting your working hours in Google Calendar is a straightforward process. Here’s how you can do it:

1. Open Google Calendar: Start by opening Google Calendar on your desktop or mobile device.
2. Access Settings: Click on the gear icon in the top right corner and select ‘Settings’.
3. Navigate to Working Hours: Under the ‘General’ tab, find the ‘Working Hours & Location’ section.
4. Set Your Working Days and Hours: Choose the days you work and specify the start and end times for each day. You can use the ‘Copy to All’ option to apply the same hours to multiple days.
5. Save Your Changes: Once you’ve set your working hours, make sure to save your changes.

How to Set Working Location in Google Calendar

In addition to setting your working hours, Google Calendar allows you to specify your working location:

1. Open the Working Hours & Location Settings: Follow the same steps as above to access the ‘Working Hours & Location’ section.
2. Enter Your Location: Next to each working day, enter your workplace location. This can be ‘Home’, ‘Office’, or any other custom location.

How to Show That You’re Out of Office

Google Calendar also lets you mark when you’re out of the office:

1. Create a New Event: In your calendar, click on the time slot when you’ll be out of the office.
2. Select ‘Out of Office’: In the event details, choose the ‘Out of Office’ option.
3. Set the Time Range: Specify the start and end times for your absence.
4. Save the Event: Once done, save the event, and it will show up as ‘Out of Office’ in your calendar.

How to Create A Separate Work Period

If your workday includes breaks or split shifts, you can create separate work periods:

1. Add Additional Work Periods: In the ‘Working Hours’ section, click the plus sign (+) next to the day to add another time period.
2. Specify Start and End Times: Set the start and end times for each work period.
3. Save Your Settings: Ensure all your work periods are correctly entered and save your changes.

FAQ

Why can’t I set working hours in Google Calendar? Ensure you’re using a Google Workspace account, as some features might not be available in the standard version.

Do working hours show up on Google Calendar? Yes, your working hours will be visible to others when they try to schedule meetings with you.

How do I set out of office hours in Google Calendar? Create an event, select ‘Out of Office’, set the time range, and save the event.